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Administration & Finance Division Manager, Berkshire Community College

Company: 1berkshire Strategic Alliance Inc
Location: Pittsfield
Posted on: July 9, 2024

Job Description:

Administration & Finance Division Manager, Berkshire Community College Posted on May 09, 2024 Written by Berkshire Community College Berkshire Community College (BCC) has the distinction of being the first community college established in the Commonwealth of Massachusetts. Nestled in the scenic Berkshire Hills, our nearly 2,000 students have access to a wide range of career and transfer programs on our newly renovated campus. Occupying a scenic 180-acre property, just minutes from downtown Pittsfield, Massachusetts, BCC provides students from a broad range of cultural and socioeconomic backgrounds with an intimate learning environment, small class sizes, and much opportunity for interaction with faculty. Berkshire County was home to many forward-thinking historic figures including W.E.B. DuBois, Susan B. Anthony, and Elizabeth (Mumbet) Freeman, all of whom were pioneers of social justice. The Berkshires contain both rural and urban elements, combining a beautiful natural environment with world-class museums and other cultural opportunities. Pittsfield and Berkshire County continue to evolve, with immigrants from over 70 countries now calling the Berkshires their home. BCC seeks to recruit diverse employees who embrace, as well as demonstrate, a commitment to diversity and inclusion and whose experiences and perspectives model the opportunities and success derived from a college education.Additional Information:
Source of Funding: State
Salary: $65,000 - $75,000 per year
Area of Assignment: Administration and Finance
Effective Date: June 2024BCC is committed to providing an inclusive learning and working environment that values the diverse backgrounds of all people and encourages applications from individuals whose experiences and perspectives model the opportunities and success derived from a college education.Berkshire Community College is an affirmative action/equal opportunity institution and does not discriminate on basis of race, creed, religion, color, gender, gender identity, sexual orientation, age, disability, genetic information, maternity leave, military service, and national origin in its education programs or employment. All inquiries concerning application of the above should be directed to the Title IX Coordinator and Affirmative Action Officer, 1350 West Street, Pittsfield, MA 01201.The Administration & Finance Division Manager operates independently under the general oversight of the Interim Vice President of Administration & Finance. The Administration & Finance Division Manager encompasses three primary areas of responsibility - overseeing College contracts, managing external College rentals, supporting the Board of Trustees Finance Committee, and special projects. The ideal candidate must demonstrate significant initiative and independent judgment across various aspects of their work.Essential FunctionsContract Administration

  • Develop, review, revise, and provide guidance to relevant staff on various documents, including contracts, leases, memoranda of understanding, and related materials.
  • Conduct research and evaluate changes or new laws concerning College contracts.
  • Collaborate with the Director of Grants Development & Management to ensure Interdepartmental Service Agreements (ISAs) and contracts are completed and filed in a timely fashion.
  • Work with College staff to ensure contract performance is monitored and adheres to specified terms and conditions.
  • Maintain a comprehensive database of contracts and facilitate timely renewals or cancellations.
  • Act as a liaison for contract-related inquiries among faculty, staff, administrators, legal entities, and vendors.
  • Ensure contractual compliance with federal and state laws, regulations, and internal policies.
  • Resolve contract payment disputes and coordinate contract payments with vendors and other divisions.
  • Work with the Director of Procurement to prepare contracts related to bidding.External Rentals Management and Space Management
    • Administer, negotiate, bill, and coordinate rentals of College facilities by external groups.
    • Prepare and manage rental agreements and billing processes.
    • Serve as the primary contact for external groups renting College space and non-faculty office and space moves.
    • Coordinate logistics with various College departments to ensure preparedness for external events.
    • Facilitate regular Facility Use meetings to troubleshoot and ensure efficient event operations.
    • Act as the liaison for Epicurean/Seasonal Foods (Burke's Caf--) and Follett (College bookstore) and resolve any arising issues.
    • Assist in College risk management activities by enforcing indemnification and insurance provisions in contracts, and reviewing safety procedures.
    • Coordinate claims processing against the College through liaison with liability insurance providers.Finance Committee of the Board of Trustees Support
      • Act as the Recording Secretary for the Finance Committee of the Board of Trustees.
      • Prepare and distribute materials for committee meetings including scheduling, agenda organization, attendance, minutes taking, and maintaining records.
      • Ensure committee information, agendas, and related policies are accessible on the College website.
      • Assist in annual audits, such as financial and financial aid audits, by providing information interpretation, responding to inquiries, and aiding in the preparation of management responses.General
        • Oversee special projects related to the Administration & Finance as designed by the VP.
        • Provide support to students, faculty, and staff by serving as a liaison between the division and other departments to resolve issues.
        • Participate in staff meetings and strategic planning sessions.
        • Perform similar duties as necessitated by responsibilities or as directed.QualificationsRequirements
          • Bachelor's degree in business administration, finance, accounting, contract management, or related field, and a minimum three years of working experience in contract administration, state regulations governing purchase by state institutions, and/or grant management.
          • Exceptionally detail-oriented with the ability to understand complex contracts and agreements.
          • Massachusetts Certified Public Purchasing Official (MCCPO) certification, or willingness to obtain is preferred.
          • Proficiency in Word, Excel, PowerPoint, and Teams.
          • Excellent written and verbal communication skills.
          • Strong analytical and problem-solving skills.
          • Ability to work independently, manage multiple projects effectively, and meet deadlines with attention to detail in a fast-paced environment.
          • Ability to work collaboratively as part of a team.
          • Ability to maintain appropriate confidentiality.
          • Ability to learn and use new software and emerging technologies.
          • Ability to work effectively in an environment that requires adherence to College, state, and federal regulations, policies, and procedures.
          • Ability to maintain an open and welcoming environment with diverse populations while respectfully communicating and observing appropriate guidelines.
          • Strong commitment to the mission of community colleges.

Keywords: 1berkshire Strategic Alliance Inc, Pittsfield , Administration & Finance Division Manager, Berkshire Community College, Accounting, Auditing , Pittsfield, Massachusetts

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