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Facilities Vendor Manager

Company: Berkshire Hills Bancorp
Location: Pittsfield
Posted on: August 13, 2019

Job Description:

Facilities Vendor Manager


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Job Type




Pittsfield, MA 24 North St

Job Details

Division: Finance

Department: Facilities

Reports to: Facilities and Logistics Manager

Status: Non-Exempt

Grade: 6

Location: Pittsfield, MA


The Facilities Vendor Manager is heavily involved in the end to end process of managing the Facilities Vendors Property and Casualty Risk. The role participates in insurance and contract procurement, data Analysis and document management.

Key Accountabilities:

  • Track expired Insurance (Automobile, General Liability, Umbrella, Worker's Compensation and New York State Disability) and obtain updated Certificates from vendor/Insurance company; review for accuracy and request corrections if necessary; update Archer with current information and upload new certificate. Verify there is an Auto Renew Contract on file. Review current vendor list to verify vendors are compliant with insurance and contracts and obtain the required documentation if necessary. Work with Berkshire Insurance Group to insure our requirements are up to date on a regular basis. 50%

  • Review leases for insurance requirement and obtain and track certificates of insurance for all Landlords and Tenants.30%

  • Attend weekly meetings and update space allocation spread sheet with each new or closed location.10%

  • Manage relationship with postage supply companies5%

  • Work as a liaison between the line of business and printer to obtain preprinted return envelopes and work directly with post office to facilitate acquiring a permit and barcode.5%

  • Ensures compliance with all banking laws, rules, regulations, and prescribed policies/practices/procedures necessary to reduce risk and uphold ethical standards related to and required by one's duties.


    • High school diploma


      • Previous administrative/office experience

        Skills & Knowledge:

        • Proficient in Microsoft products (Word, Excel)

        • Excellent verbal and written communication skills

        • Strong math skills

        • Strong organizational skills

        • Strong customer service skills

        • Strong interpersonal skills

          Berkshire Bank is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

Keywords: Berkshire Hills Bancorp, Pittsfield , Facilities Vendor Manager, Executive , Pittsfield, Massachusetts

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